For HR managers, maintaining compliance is a huge part of the job. The Affordable Care Act (ACA), quarterly tax filings and employee withholding forms are enough to keep every company busy but if you're in the construction industry, you've got to track AAP, EEO, VEVRAA and OFCCP - compliant reports, not to mention OSHA certifications. We're here for you. That's why we've compiled need-to-know dates by category to help keep you on track and compliant.
Affordable Care Act
- For 2019, IRS Forms 1094-C and 1095-C must be filed by Feb. 28, 2020 or March 31, 2020, if filed electronically. Any employer that provides health insurance coverage under the ACA needs to submit these forms.
- If your employee health plan offers prescription drug coverage, you must provide notice of coverage to your Medicare-eligible employees before the next Medicare Part D annual enrollment period begins, which is Oct. 15 to Dec. 7 each year.
- Enrollment officially begins for 2021 health insurance plans for individuals through the Marketplace on Nov. 1, 2020, with open enrollment beginning on Nov. 15, 2020.
- Patient-Centered Outcomes Research Institutes's annual fee, reported on Form 720, is due on July 31, 2020. It is based on the average number of lives covered under the policy or plan. The ACA requires users of specified health insurance policies and plan sponsors of applicable self-insured health plans to help fund the Patient-Centered Outcomes Research Institute.
- March 31, 2020, is anticipated to be the deadline for filing 2019 EEO-1 reports. It bears noting that the EEOC is currently in the process of seeking approval under the Paperwork Reduction Act to collect the EEO-1 survey for 2019, 2020 and 2021. When the 2019 survey is officially open, a notice will be posted on the EEOC home page and a notification letter will be sent to eligible EEO-1 filers.
- For companies with 250 or more employees, 2019's OSHA Form 300A (Summary of Work-Related Injuries and Illnesses) must be posted by March 2, 2020. Collection began on Jan. 2, 2020. The form can be submitted electronically from the Injury Tracking Application (ITA) launch page.
IRS Tax Filings
- For employees exempt from withholding, tax exemption for 2019 expires on Feb. 17, 2020. You must have these exempt employees fill out a new form. All companies should be aware that the IRS updated its W-4 form for 2020 and any new employee must complete the updated form as well as any current employee who wants to change his or her exemption status.
One way to keep track of all these dates, and remain compliant, is by utilizing modular HR software. BirdDogHR, an Arcoro company, offers the construction industry system-wide compliance with:
- AAP, EEO, VEVRAA and OFCCP-compliant reports
- Track Good Faith Recruiting efforts
- Complete E-Verify quickly and efficiently
- Onboarding paperwork is automatically updated as regulations change
- Affordable Care Act (ACA) compliance for qualifying employees
- Certification management for OSHA-10, OSHA-30 and other types of certifications
- Custom workflows notify managers when they have required documents to sign
Schedule a demo to see how easy it is to complete all aspects of your job, from recruiting to retention, never missing a deadline along the way.